MISSION STATEMENT
The Facilities Department Mission is to support the Town’s Educational and Municipal Government functions. This mission is accomplished through the quality driven delivery of Facilities Services in a timely and cost effective manner along with exceptional customer service.
Facilities Staff members strive to maintain an efficient, safe, clean, attractive and inviting environment for all public associated with the Town of Reading. The Facilities Department also provides the necessary services to facilitate building use for interior and exterior users.
DEPARTMENT OVERVIEW
The Facilities Department is responsible for the repair, maintenance and capital improvements of eight (8) School Buildings and nine (9) Municipal Buildings totaling 1.1 million square feet of space. The Department manages a staff of tradesmen made up of an electrician, plumber and carpenter. The additional trade disciplines are outsourced through service contracts. Cleaning of the buildings is accomplished with a staff of twenty three (23) full-time custodians. Contracted cleaning is utilized at two (2) schools: RMHS, Coolidge Middle School; and four (4) town buildings: Town Hall, Reading Public Library, Pleasant Street Center and the Police Station.
ESSENTIAL TECHNOLOGY UTILIZED
Computerized Maintenance Management System
SchoolDude Web Based Platform
Maintenance Direct – Work order system used to enter and track work requests made by staff and building users.
Facilities Direct – Used to schedule rentals and invoicing.
FS Automation – “Coming Soon” links rentals into Town Energy Management System Software turning HVAC Systems on and off as needed
Critical Alarm Automation – Monitors key points on the Town’s Energy Management System. Sends out email/text and produces a work order which is crucial in early warning. System provides 24 hour monitoring of vital systems.
EMS – Energy Management System – The department employs EMS to manage the building heating, cooling and ventilation systems. Proper scheduling and control are essential to managing consumption.
DEPARTMENT KEY FUNCTIONS
- Perform routine maintenance/repairs
- Manage and support Preventative Maintenance (PM) program
- Coordinating outside contractors
- Following state mandated inspection schedules
- Capital planning and project management/implementation
- Manage custodial service for all town and school buildings
- Maintaining the work order system and manage work flow
- Manage and track energy and fuel consumption
- Long term planning
